Beyond Traditional Editing: How NLP is Redefining Workflow Management

The global Natural Language Processing (NLP) market is projected to reach $75.3 billion at an impressive CAGR of 42.4% from 2023 to 2028. One of the key drivers for the industry is “AI as a service,” which includes leveraging the power of cloud-based solutions. These solutions ease automated publishing workflows, which is propelling AI adoption in the publishing sector. Traditional publishing is plagued by manual delays and editing biases. It is becoming increasingly critical to transform operations to assert leadership in the intensely competitive publishing landscape. Adopting AI-powered publishing workflows can accelerate growth and provide a much-needed edge over the competition to publishers worldwide.

What is NLP: A Quick Primer 

First introduced in the 1950s, NLP was an ambitious attempt at teaching machines to understand and produce human language. By the end of the 20th century, it had evolved to become one of the core elements of AI, enabling machines to interpret, manipulate, and comprehend human language. With its latest iteration, generative NLP, the technology has gone a step ahead of what was initially imagined by producing human-like sentences and holding conversations.

The evolution of NLP over almost 75 years has elevated text processing across industries. The publishing industry, which primarily relies on knowledge production, editing, and dissemination of information through textual modes, has been revolutionized with it. NLP now plays a central role in simplifying, automating, and streamlining workflows to accelerate and improve the quality of digital publishing.

Predictive Text and Grammar Suggestions 

NLP models analyze massive data sets and memorize common phrases and their context. Using this knowledge, the technology assists writers by predicting the next word in common phrases, similar to what you see while typing an email on Gmail. The same technique is used to study syntax and morphology to suggest grammatical corrections. Based on the parameters of context and culture, NLP can also assist in adapting text to regional and demography-specific styles to enhance reader comprehension. 

Semantic Analysis and Content Structuring   

Natural language understanding (NLU), a segment of NLP, gathers the meaning of human language from context and flow of ideas. It uses phonology, semantic analysis, and discourse to uncover linguistic structures and relationships among sentences. These capabilities are crucial for long articles or longer publications, such as novels. NLP-powered language analysis tools facilitate the maintenance of flow, coherence, and consistency in language for large-scale projects where multiple authors and editors might be working together. 

Automated Content Summarization 

NLU clubbed with NLG (natural language generation), can summarize large datasets or novels in a matter of minutes. This is especially helpful when editors have to manage manuscripts involving authors’ native language or translations to regional languages. 

Enhancing Collaborative Editing with NLP 

The traditional editing process may take days or months and publications lose time in managing feedback and re-work. NLP-powered tools not only suggest corrections to expedite the process, but they also help make feedback and review real-time activities. These tools facilitate co-authoring and peer-review through collaborative manuscript processing. The activities of each user are tracked and managed independently, eliminating the administrative effort of versioning. 

The Future of NLP in Editing: Predictions and Possibilities 

The evolution of NLP and integration with deep learning and analytics has a promising future in the publishing industry. NLP-based editing tools will help publishers optimize publishing strategies, offer predictions of trends, and identify potential bestsellers, based on reader data. While automation of the entire editing cycle and marketing are lucrative avenues, NLP-powered translations will simplify knowledge dissemination at a global level to help publishers maximize discovery and hence revenue.

The adoption of AI-powered workflows has become an industry imperative, yet the lack of technically elite talent remains a prominent deterrent. The good news is that Integra’s experts are adept at helping publishers leverage intelligent publishing workflows through tailored technology transformation without the need to maintain large in-house technical teams. Schedule a call with the team to incorporate NLP-powered publishing workflow management.

From First Draft to Final Proof: Enhancing the Author Journey

In the ever-expanding research space, getting a manuscript published is equally difficult (if not more) as the research process itself. Authors struggle to meet journal specifications, and even the slightest miss may cause manuscript rejection, even without reaching the peer-review stage. AI-powered tools have revolutionized the manuscript authoring and submission process, simplifying the lives of authors, especially those writing in non-native languages.

Discover how modern journal publishing platforms are transforming the entire process from the ideation stage to the final draft.

Pre-Submission: Making a Strong Start  

Authors struggle to meet stringent journal guidelines and language quality standards, which results in rejections even before peer review. Issues such as nonconformity to journal style and format, plagiarism incidents, and journal scope weed out manuscripts that do not fit the journal’s scope and resubmitting to another journal requires enormous rework. This emphasizes the need to refine the manuscript before submission and ensure that all criteria are met. AI-powered automated publishing workflows help maximize chances of manuscript acceptance.  

This is because user-friendly self-service automation tools enable authors to assess content flow, improve language, and organize references, tables, images, and other supplementary data effectively. They can also use these tools for tone adjustment and cultural alignment. Pre-submission edits with cloud-based platforms and journal-specific formatting with smart styling tools solidify a manuscript’s launch in the publishing process.

Editorial Screening: The Crucial Middle 

ML/NLP-powered automated editing determines the success of the published content. This eliminates personal biases, and human error, which can occur during manual editing. Market analysis determines the success rate and suggests improvements to enhance discoverability, promotion, impact, and ROI. Human editors can then focus on value-added activities for the manuscript. 

Technology tools that aid in efficient and thorough screening free up time for editors while aligning editing objectives with the target market and its requirements.  

Collaborative Peer Review: Combining Strengths 

Effective peer review determines the adequacy of research and the level of expertise, which impacts the overall quality of the published content. AI-enabled journal publishing platforms streamline peer reviews. These tools ensure that the process remains impartial, eliminating the need for multiple rounds of reviews. Modern collaboration tools facilitate real-time feedback, tracking of changes, and fostering an interactive review process. 

From Feedback to Final Proof: The Final Lap 

Advanced systems that track the entire manuscript journey assist proofreaders in conducting final checks of structure, layout, format, and other aspects of the manuscript. By tracking feedback and revisions with user identifiers, these tools help monitor changes, maintain version histories, and ease document finalization without manual intervention to manage feedback and revisions. 

How AI is Transforming Journal Publishing Ecosystem 

As of June 2023, 47% of authors are leveraging AI-powered tools for grammar assessment, and 23% as brainstorming and ideation assistants. AI has revolutionized the end-to-end publishing ecosystem by streamlining manuscript progression from submission to editing, rework, and review, to finally publishing. Most importantly, cloud-based tools facilitate the identification of suitable journals and manuscript scoping at early stages to prevent later bottlenecks.  

In the rapidly evolving and competitive academic publishing landscape, adopting advanced technologies is essential to expedite the publishing journey and stay competitive. AI-powered journal publishing platforms help automate and streamline publishing workflows to maximize the capacity of the publishing house. The future promises a unified publishing ecosystem where inter-publisher manuscript movement and multi-journal publishing could be possible. AI-powered publishing modernization will also minimize manuscript rejections associated with overlapping specializations in cross-disciplinary learning domains.

Integra’s iAuthor has proven instrumental in transforming author and editor experiences. The comprehensive tool for automating publishing workflows has helped publishers boost the number of publications, reduce rejections, and expedite authoring and proofing while ensuring transparency and speed. Transform your publication process with exhaustive manuscript progress automation and streamlining by leveraging cutting-edge technologies. Talk to the experts at Integra now.